The guidelines below are for less than full time (LTFT) and out-of-sync trainees who are preparing evidence for their ARCP.

ARCP Date Guidelines

Peninsula Postgraduate Medical Education follows two guidelines when arranging Annual Review of Competence Progression (ARCP) dates for all GP trainees.

  • All trainees regardless of whether they are working full time or less-than-full-time must have an Annual Review of Competence Progression (ARCP) on an annual basis (every 12 months) called an annual ARCP.
  • Additionally, all trainees must have a gateway ARCP approximately four to six weeks before transitioning to a new training year (for example before transitioning from ST1 to ST2).

For trainees who are working full time and have not experienced any breaks in their training (long term sick leave, maternity leave, etc), their annual ARCP date and gateway ARCP date are the same. So, only one ARCP takes place per training year (one during ST1, one during ST2, etc).

For trainees who are working LTFT or who are out-of-sync with their colleagues due to breaks in their training, their annual ARCP date and gateway ARCP date usually do not fall at the same time. For example, an ST1 trainee working 60% LTFT who started their training in August 2014 will have his/her annual ARCP in July 2015 and will then have his/her gateway ARCP in February 2016 before transitioning from ST1 to ST2. During their ST2 year, this trainee will then have their next annual ARCP in February 2017 (12 months after their previous gateway ARCP) and so on.

ARCP Evidence Submission Guidelines

Due to the ARCP date guidelines explained above, trainees who are working LTFT or who are out-of-sync must submit their evidence on a pro-rata basis for their annual ARCPs. For example, the ST1 trainee working 60% LTFT described above must submit 60% of the total evidence required for his/her ST1 training year during their annual ARCP in July 2015.

So, this trainee will need to have completed, for example, four CbDs and four COTs or Mini-CEXs in preparation for his/her July ARCP. Then, at the gateway ARCP in February 2016 the trainee will need to have completed all six CbDs and all six COTs or Mini-CEXs required for his/her whole ST1 training year. It is important to remember that the above numbers are minimum standards and educational supervisors may require more than the minimum to make meaningful judgements on the progress of trainees.

Further Information from the RCGP