ABSENCE FROM TRAINING – KEY POINTS

Absences from training, other than for study leave or annual leave, may have an impact on a doctor’s ability to demonstrate competence and progression through the curriculum. The General Medical Council has determined therefore that within each 12 month period where a trainee has been absent for a total of 14 days or more (when a trainee would normally be at work), a review of whether the trainee needs to have their date extended will be triggered.

If you have had more than 14 days off in any one year (August to August) due to sickness, maternity/paternity leave, jury service or other unforeseen circumstances, this will affect your training time and any days above this must be added to your completion of training date, thus extending your programme.

If you are absent from training for any reason, you must inform the relevant Lead Employer and the School of Primary Care.

SICK LEAVE

On the first day of absence please inform your current workplace (hospital or GP Practice) so they can arrange cover as appropriate. Please keep in touch with them regarding the duration of your absence.

Please also ensure you inform your Lead Employer.

If your absence lasts less than seven consecutive days, upon your return to work please complete a self-certification sick note and forward it to your employer.

For absences longer than seven days, you should obtain a sick note from your GP which must be forwarded to the appropriate contact within the relevant trust, as your employer.

Please note if you are taken ill on a day when you should attend VTS teaching, you still need to report this to your trust, as well as your patch administrator.

UNPAID LEAVE

Requests for unpaid leave should be made in conjunction with your current workplace and the relevant Lead Employer.

Upon your return, please ensure you complete a change of circumstances form with the dates/details of your absence and return it to your local VTS Administrator and Gemma Lush, Education Programme Coordinator.

OTHER LEAVE (SUCH AS JURY SERVICE)

If you are called for jury service, please liaise with your current workplace and provide the relevant Lead Employer with the anticipated dates of your absence.

Upon your return, please ensure you complete a change of circumstances form with the actual dates of your absence and return it to your local VTS Administrator and Gemma Lush, Education Programme Coordinator.

MATERNITY/PATERNITY/ADOPTION LEAVE

Please refer to the current Peninsula PGME policies.

RCGP’s STANCE ON TIME OUT OF TRAINING

If a trainee has missed more than 14 calendar days per 12 months (August to August) then additional training time will be required to make up the necessary three years of experience as required by the RCGP.

If you are taking any of the leave listed above it is vital that you inform your Lead Employer as soon as possible and complete the correct forms where necessary.

OCCUPATIONAL HEALTH

GP Trainees have access to Occupational Health experts to provide support when needed, and it is vital that all referrals are made via the relevant Lead Employer and not through your practice placement.