South West School of Primary Care

Introduction to the RCGP ePortfolio & Assessments 

All DiT need to be on the new WPBA programme from 03/08/2022

Annual Review of Competence Progression (ARCP)

Peninsula Postgraduate Medical Education follow two guidelines when arranging Annual Review of Competence Progression (ARCP) dates for all GP DiT (Doctors in Training).

  • All DiT regardless of whether they are working full time or less-than-full-time must have an Annual Review of Competence Progression (ARCP) on an annual basis (every 12 months in training)
  • All DiT must have a final ARCP within two months of their CCT date.

For DiT who are working full time and have not experienced any breaks in their training (long term sick leave, parental leave, etc), their annual and final ARCP dates will fall in sync with the end of their training year. 

For DiT who are working LTFT or who are out-of-sync with their colleagues due to breaks in their training, their annual ARCP date may no longer fall in sync with the gateway between training years. ARCP panels are run every month and progress can be assessed at any point in the training year.

DiT who are working LTFT or who are out-of-sync must submit their evidence on a pro-rata basis for their annual ARCPs. For example, an ST1 DiT working 60% LTFT must submit 60% of the total evidence required for his/her ST1 training year ahead of their annual ARCP. For a final ARCP, all evidence must be supplied regardless of whether working part time or full time. 

When a DiT is out of sync in ST3, there is sometimes a shorter gap between their annual ARCP and their Final ARCP.

For more details please visit the LTFT webpage.

For any ARCP related queries, please contact the Helpdesk

Mandatory ARCP Evidence

An ARCP cannot take place without the following on ePortfolio:

 

GPST Checklist before each Educational Supervisors Review (ESR)

  • ALL DiT require an ESR every 6 months, whether working full time or LTFT.
  • Agree a date for face-to-face review with your Educational Supervisor (ES) – you should get in touch with them
  • Complete the self-rating for the review your ES will set up on the e-Po (do it in good time, so your ES has time to look at it before your review)
  • Make sure all your evidence is in place.

The Interim ESR

The Interim ESR is now available but should only be used:

  • If you do not have an ARCP in the next 8 weeks
  • If you are making satisfactory progress in all capability areas

It should not be used if:

  • If there are newly identified or previously declared Significant Events (GMC threshold of potential or actual serious harm to patients, not Learning Event Analysis), Complaints or Other Investigations which have not been resolved since their last ARCP i.e. any declaration made on the last Form R which is outstanding.
  • If an ARCP panel have asked for a full ESR to be completed.
  • If a Developmental Outcome (2, 3, 10.1 or 10.2) was received at the last ARCP.

 

WPBA / log entry

ST1

ST2

ST3

Total

Learning Logs

Clinical Case Reviews

36

36

36

108

LEA / SEA

1

1

1

3

Leadership

0

0

1

1

QIA

1 (if project is in ST2)

1 (if project was in ST1)

1

2

Prescribing (reflection)

0

0

1 (after assessment)

1

Placement Planning Meeting

1 per post

1 per post

1 per post

1 per post

WPBA - Who can complete workplace based assessments

CbDs / CATs

4

4

5

13

CSR

1 per post

1 per post

1 per post

1 per post

Prescribing Assessment

0

0

1

1

COT / AudioCOT / Mini-CEX

4

4

7

15

QIP

1 (in ST1 or ST2 GP placement)

0

1

CEPS

5 mandatory CEPS signed off as competent to perform unsupervised plus many others

Surveys

PSQ

0

0

1

1

MSF

1 (with 10 responses)

1 (with 10 responses)

2 (1 MSF, 1

Leadership MSF)

4